Localization: Diegem, Belgium
Contract Type: Contractor, until end of 2025, with extensions
Travel Requirement: Less than 20% (Belgium)
Max Rate: Negotiable to experience
Home Policy: Can be discussed
An exciting opportunity to join a truly global organisation based in Belgium - we are shortlisting for interviews now, so please share your CV & motivation for immediate consideration.
We are looking for a Global PMO Admin based in Diegem, Belgium to join our international implementation team responsible for setting up the Global system for this client worldwide.
As a Project Management Office Admin, you will play a pivotal role in supporting the Program Manager and the program management team, ensuring the successful planning, execution, and completion of various tasks. Your responsibilities will include:
- Assisting in the coordination and management of project activities.
- Supporting documentation, meeting preparation, and tracking project progress.
- Ensuring effective communication between cross-functional teams.
- Contributing to the smooth running of day-to-day operations.
- Managing program administration, including timelines, resources, and reporting.
This role is an excellent opportunity for a motivated, high-performing profile (0 to 5 years of experience) who is eager to build experience and grow a career in project management. It's an exciting opportunity to work in a dynamic and fast-paced environment where your contributions will have a direct impact on the success of a global project.
Key responsibilities
project coordination
- Provide support to Project Managers in planning, scheduling, and executing projects.
- Assist in the development and maintenance of project plans, timelines, and budgets.
- Coordinate project meetings, prepare agendas, capture, and distribute meeting minutes.
- Distribute and track tasks to the various stakeholders and ensure their completion.
communication and collaboration
- Facilitate communication between teams, stakeholders, and other relevant parties.
- Ensure timely and accurate dissemination of project information to all stakeholders.
- Collaborate with cross-functional teams to gather project updates and status reports.
documentation and reporting
- Maintain project documentation, including project charters, scope statements, and risk registers.
- Generate and distribute regular project status reports to keep all stakeholders informed.
- Assist in the preparation of presentations and materials for project reviews.
issue/risk resolution
- Identify and escalate project-related issues or risks to the Program Manager for resolution.
- Work closely with team members to address challenges and obstacles in the project lifecycle.
Your profile
To succeed in this role, you should:
- Possess a "Can Do Spirit" and demonstrate professionalism in all actions.
- Be extremely well-organized, action-oriented, and a great listener.
- Have strong analytical skills to identify and address customer needs effectively.
- Be proactive, responsible, and unafraid of challenges.
- Exhibit a customer-oriented mindset with a creative approach to problem-solving.
- Be open to continuous personal and professional development, embracing innovation.
- Be able to work with many stakeholders.
Qualifications:
- Proven experience in project support or coordination role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Bachelor's OR Master's degree in Communication Management, Marketing, Journalism, Languages or similar.
- Proficiency in project management tools and software.
- Experience with O365, Teams, SharePoint
- Fluent in English spoken and written (French or Dutch is a plus!)
Please send your CV or call Javaid to discuss further.
We are an equal opportunities employment agency and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation, or age.
We champion differences in technology recruitment and work with clients who actively wish to diversify their talent force - All applicants are welcome to apply.
